pst (offline) file, which keeps my Mailbox small but I still will be able to find a message when I need to.Outlook is one of the most used email applications across the globe. Therefore I decided to move all (remaining) items from my Send folder to the Send folder of my. To do so I would have to file all items from the Send Folder regularly, but this also does not work out well. Usually these messages are not very important, but sometimes, well, I’d like to save it along with every other communication on this topic. I know, I should move the original message to another folder, then reply and then go back to the Inbox, but this appears too disruptive to me. But then there are times when I realize that a very quick reply would be good so I do it and you know, the message goes to the wrong folder. Either I read and file/delete a message, or I put it into another folder called “ToDo Today” and I work on it after I checked all new stuff. My Inbox is always empty (remember :-)), because usually I sort out everything 3 times a day before I work on it. Still I find messages in my Sent Items folder. Of course, you can always contact us directly to tailor a support programme to your needs.Įxcellent tip and I can tell you folks it works quite well! I’m doing this for a long time now and it’s really a great help. By the way, my thanks goes to Jon Scragg at EMC for raising this during one of our recent training programmes.
If you were going to file the received email anyway, there is zero additional overhead in adopting this process. You can then action any other control processes on those mails without moving away from the folder. Your sent mail will now be filed in that folder. Simply file the email BEFORE you action your Do, Date or Delegate decision – then go to the mail in your selected folder and reply or forward from there. Now, make a simple email management process change: In this pop-up, click the middle option in the ‘Save messages’ area ‘In folders other than inbox save replies with original message’.In the ‘Preferences’ tab click ‘Email Options’ and then click ‘Advanced Email options’.Click on Tools in the top toolbar and select ‘Options’.First, create the appropriate Outlook rule: We therefore need a general rule and a simple process-step to achieve our desired result of seeing ALL emails on a specific subject area together. It does not matter whether you are an email ‘Piler’ or ‘Filer’, the principle is that – unless you are relying 100% on search technology to access relevant emails and see them in their correct context – you need to see your ‘Sent’ mails along with received mails.Ĭreating separate Outlook Rules to divert specific sent mails into specific folders is just too impractical. The following automatic filing approach works well if you want to live with a Zero Inbox. Many people have elaborate Outlook folder structures to file received emails, yet they pile their sent mails in their ‘Sent’ folder. Our reputational and commercial risk is recorded more in our ‘sent’ emails than in our received mails.
Would you like Microsoft Outlook to automatically file emails you send into your chosen folders?
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